Stafford County Virginia Treasurer Office images daily transactions.

Trend showing students going back to school with more paperless devices and less paper.

Source: IDC    95% is the percentage of information that is on paper. It is estimated that the average worker prints out 45 sheets of paper per day.

What is Record? Companies today have the ability to keep so much information that it quickly becomes incomprehensible to understand in actual pages. Companies don’t realize that they only need to keep “records,” and that “records” are defined as something that has “legal, fiscal, or administrative” value for business continuity. Here are some examples Financial Statements Financial Transactions Personnel actions Client contracts Bids Treatment records Advice to clients Active policies and procedures Client communications Sale and Trade of commodities Counsel memos .

Safety Tip of the Day !! Web sites for children are not permitted to request personal information without a parent's permission. Talk to children about what personal information is and why you should never give it to people online. Special Offers PHOTO Scanning Get up to 1000 Photos Scanned to CD for $50. Start saving those memories before they fade away.

 

HIPAA Patient Information Security And Privacy Mandates Strengthens

As argued here, document management and compliance is one of the major challenges facing HCOs (HCO) in the new HIPAA environment. An important part of the HIPAA gap analysis process should involve examining the entire range of their printed reports, whether generated by legacy systems or newer applications, and evaluating how these reports are distributed and accessed against the new HIPAA "minimum necessary" standards. Even a medium sized HCO today may generate upwards of 1,500 regular reports from 10 to 15 more different computer systems in multiple locations. These reports are then distributed to many hundreds of users throughout the health care organization, frequently to widely dispersed locations. In addition to determining and managing compliance with the "minimum necessary standard," there is the added burden of assuring the security of these physical documents as they move around the highly open and sometimes chaotic environment of the HCO.

Most HCOs have no clear idea of how many reports they print and distribute, who they go to, or what their current process costs them. It is not uncommon for a medium sized HCO to print 1-2 million pages per month, 12-24 million pages per year. At 5 cents per page, the cost would be $600,000 to $1,200,000 per year. When softer costs and benefits are included, such as the value of having information on time and the productivity increase for information users, the economics benefits increase even further.

Fortunately this occasion for concern can also be a great opportunity. Today’s best-of-breed enterprise report distribution solutions can provide an extremely rapid return on investment as well as enormous and relatively painless productivity gains. And, these solutions may be the only practical way for many HCOs to achieve, manage and document compliance with HIPAA. HIPAA may be the factor that finally forces many HCOs revise their business practices and adopt automated report distribution and technology.

Article courtesy of ECM Connection

 

Fredericksburg Technology Expo and Conference - October 10, 2007

DBX Imaging will be at the Fred Tech Expo on October 10, 2007. The Fredericksburg Technology Expo & Conference provides a unique opportunity to learn about the newest advances in Technology that relate to fields such as: Business, Consumer Electronics,
Defense/Military, Medical, Education and Career Training or Construction, etc. In addition to seeing the product and services of the area tech companies, attendees also have the opportunity to interact and learn more through the various Seminars and workshops planned for the event.

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Taking Care of your External Hard Drives

Take care of your external hard drives. They are not bullet proof. When you have them plugged into your USB port, they are spinning. If you accidentally knock them over, you will most likely crash the hard drive because the read/write head will hit the disk very forcefully thus damaging the hard drive. When you unplug the hard drive, it will park that hard drive head securing it in place. So if you accidentally drop the hard drive, your chances of it working is better.

 

Remembering 911

Its hard to believe its been 6 years since that terrible day. I always reflect back to what I was doing. I was at a client in Chicago IL sitting at a desk when one of our team members came in and said, “An Airplane just hit one of the towers!” A partner of mine looked at each other and said “NO WAY”. A TV was on in another office and we proceeded to go over and watch the events unfold. In order to get home that week, I rented a car and drove home to Reagan National Airport where my car was. As I drove out of the parking lot, a very weird sensation came over me. The parking garage was almost empty and I didn’t have to pay. It really hit home, when I drove by The Pentagon and saw the smoke, debris and tail of the aircraft sticking out of the building. Absolutely and Incredible Feeling

After six years, I’m hoping we all have learned from that day regarding security of our nation, dealing with new procedures on terrorism and safety of our business assets. You can’t help but think about those businesses in the towers and what they had to do to recover their information.