Microsoft Office Sharepoint Server 2007 (MOSS 2007) shows trend acceleration in the ECM market.

AIIM Conference and Expo 2008 held in Boston on March 3-6 2008. Go to www.aiimexpo.com for more info.

 

Imagine that your organization is sued by a former customer or constituent and must produce all the organizational information related to that person. Approximately, how long do you believe that would take? Scale is based on 1-10, 1 being the poorest and 10 being best.             US                   5.45             UK                   5.34             Can                 5.35             Aus & NZ        4.72             Cont Eur         5.74             Pac Rim         5.86 Note: The following stats were taken from an extract of AIIM Magazine July/August 2007 issue.

Can documents be converted into MS Word format? Paper document conversion to editable file formats such as word processing files (this is called OCR or Optical Character Recognition). Accuracy will be contingent on the quality of the original. .

Safety Tip of the Week !! Talk to children about what to do if they see something that makes them feel scared, uncomfortable, or confused. Show them how to turn off the monitor and emphasize that it's not their fault if they see something upsetting. Remind children to tell a trusted adult if they see something that bothers them online.   Special Offers PHOTO Scanning Service Get up to 1000 Photos Scanned to CD for $50. Start saving those memories before they fade away. 10% OFF ALL Document Services Now until the end of the year, enjoy another 10% discount on all document services from DBX.

 

Today it's a fact: enterprise content management has been deployed primarily as a point solution, or as a component of a line-of-business application, but not generally as part of an overall IT infrastructure available to all users.

With MOSS 2007, we witnessed a change, as users quickly were attracted to its ease of use and simple implementation. MOSS 2007 is likely to accelerate this trend. But organizations need to address the question of overall responsibility for ECM - for both MOSS and advanced ECM systems.

As with other computing utilities, when a large majority of users take advantage of a system, that system is typically managed centrally, to ensure ownership and responsibility at the enterprise level. Some of these areas of responsibility include architectural ownership, implementation ownership, policy ownership, information ownership, and operational ownership.

Each of these areas is logically and functionally distinct and requires staffing and governance to ensure success. As such, many organizations find that establishing a "Center of Excellence" or "Governance Council" is the most effective way to manage overall vision, mediate discrepancies between owners, and measure success.

While many organizations may continue to leave tactical decision-making decentralized, based on the specific skills and the requirements of different groups, overall direction and control should be given to a governance body or "Center of Excellence" that includes representation from more than technology interests. In fact, a key factor in the success of such a group is representation and active participation from executive and staff from lines of business.

Doculabs (industry analyst firm), expects responsibilities to become more centralized over time as ECM becomes more pervasive - and the ownership of MOSS 2007 and advanced ECM should not be divided. Many organizations have made mistakes in this area over the past ten years, such as dividing ownership of Lotus Notes and web strategy. This invariably created an intractable and unmanageable situation with both technical and political challenges that continue to this day. With the centralization of content management, many organizations are seeing their environments evolve into shared services frameworks - which is the approach that Doculabs recommends for organizations deploying both MOSS 2007 and advanced ECM over the long term.

Article furnished by AIIM – The ECM Association

 

Fredericksburg Technology Expo and Conference - October 10, 2007

DBX Imaging will be at the Fred Tech Expo on October 10, 2007. The Fredericksburg Technology Expo & Conference provides a unique opportunity to learn about the newest advances in Technology that relate to fields such as: Business, Consumer Electronics,
Defense/Military, Medical, Education and Career Training or Construction, etc. In addition to seeing the product and services of the area tech companies, attendees also have the opportunity to interact and learn more through the various Seminars and workshops planned for the event.

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The DBX DataVault is NOW using the GOOGLE Desktop

 With the advent of the GOOGLE Desktop, the DBX DataVault can now be utilized much more efficiently. Faster content searching, Faster document retrieval.  With so many types of paper and documents, its difficult to sort and organize them into something meaningful for you personal filing or your business. Your not sure how to organize or much less have the time. Now with the GOOGLE Desktop indexing feature, DBX can get your paper instantly searchable without the headaches of organizing and sorting through paper.

 The GOOGLE Desktop is a free application that runs on your computer and automatically indexes all of your content. Content being email, text files, Word Docs, Excel Spreadsheets, PDF Documents, etc. It has the same look and feel as if you went to www.Google.com.

 

 

DEFRAG !?!

What is Defrag? Defrag is the process that takes place on your computer of bringing back fragmented files into one. When files are written, read, and deleted from your system, they will become fragmented. That means there are bits and pieces of them lying around all over your hard drive, so when you need to access one of those files, the computer must read all the different locations of where that file exists. This can be time consuming depending on the task at hand.  It is always a good idea to “Defrag” your hard drive periodically. Microsoft has an application to do this for you which comes with your operating system. The application is under Control Panel -> Administrative Tools -> Computer Management. You will see under the Storage tab something called “Disk Defragmenter”. Simply click this application, highlight the drive you want to defrag, and click the Defragment button. The application will start to do an analyze of your hard disk and then display in RED how many files are Fragmented. At the end of this process you want to see a large block of BLUE and WHITE and No Red. This process will give your computer a little boost in performance when reading your hard drive. This may take a while so I would run it overnight.

 

Monday Morning Quarterback 

Who watches football whether it be the NFL or College? I would think that most of us do as this sport as built in America. I can tell you that I do. I have NFL Ticket on Direct TV and we watch the Miami Dolphins (my team) and the Chicago Bears (my wife’s team). Sundays are great. We make all kinds of snacks, invite friends over, and watch our favorite teams strategize and execute some of the most horrific plays we have ever seen. Yet we still watch no matter how disappointing our team demonstrates the love for us week after week. I am basically in an emotional state this Monday about my Dolphins. I will rant and rave today about what they should have done and didn’t do because I LOVE MY TEAM! A#$$))**GH.

 What does this have to do with anything? Well I’ve been reading some interesting stats on the amount of companies out there that understand the problems with their information management. We gave a stat to you in the “Did You Know” section. The numbers are alarming to say the least. So I thought I would try and apply my football rant in respect to these stats and see if it sticks.

 If companies would only understand the benefits of proper information management, these considerations will pay dividends in the long run. So I would ask people, companies, and organizations to wake up on Monday and apply that passion we have for our football teams into your information management practices and see if you can score a few points or face a 15 yard penalty every time you’re encountered with a legal discovery issue.